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Home My WebLink About5.1 Approval of the October 13, 2023 Special City Council Meeting and October 17, 2023 Regular City Council Meeting MinutesAgenda Item 5.1 r DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: November 7, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Approval of the October 13, 2023 Special City Council Meeting and October 17, 2023 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the October 13, 2023 Special City Council Meeting and October 17, 2023 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the October 13, 2023 Special City Council Meeting and October 17, 2023 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the October 13, 2023 Special City Council Meeting and October 17, 2023 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) October 13, 2023 Special City Council Meeting Minutes 2) October 17, 2023 Regular City Council Meeting Minutes Page 1 of 1 1 DUBLIN CALIFORNIA iL MINUTES OF THE CITY COUNCIL l OF THE CITY OF DUBLIN Special Meeting: October 13, 2023 Attachment I A Special Meeting of the Dublin City Council was held on Friday, October 13, 2023, in the Regional Meeting Room. The meeting was called to order at 10:30 AM, by Mayor Hernandez. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Melissa Hernandez, Mayor Present Michael McCorriston, Vice Mayor Present Jean Josey, Councilmember Present Dr. Sherry Hu, Councilmember Present Kashef Qaadri, Councilmember Present 2) PUBLIC COMMENT None. 3) RETREAT, FACILITATED BY NANCY HETRICK OF BAKERTILLY: The City Council participated in team building with facilitator Nancy Hetrick of Bakkertilly, along with City Manager Linda Smith, Assistant City Manager Colleen Tribby, and City Attorney John Bakker. The City Council reviewed carryover items from their March 2023 Team Building Meeting, reflected on the City's progress in achieving goals from the Two -Year Strategic Plan and received an update from Staff on the focus areas for the balance of the Strategic Plan Year, discussed and reviewed strategies for sustaining strong governance practices, discussed operating norms, reviewed the agenda format and process and provided direction to Staff for updates, and discussed engagement with commissions and committees. DUBLIN CITY COUNCIL MINUTES SPECIAL MEETING October 13, 2023 2 4) ADJOURNMENT Mayor Hernandez adjourned the meeting at 2:15 p.m. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES REGULAR MEETING October 13, 2023 3 Attachment 2 DUBLIN CALIFORNIA MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: October 17, 2023 The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: httns://dublin.ca.gov/ccmeetings REGULAR MEETING 7:00 PM A Regular Meeting of the Dublin City Council was held on Tuesday, October 17, 2023, in the City Council Chamber. The meeting was called to order at 7:00 PM, by Mayor Hernandez. 1) CALL TO ORDER Attendee Name Melissa Hernandez, Mayor Present Michael McCorriston, Vice Mayor Present Jean Josey, Councilmember Present Dr. Sherry Hu, Councilmember Present Kashef Qaadri, Councilmember Present Status 2) PLEDGE OF ALLEGIANCE 3) ORAL COMMUNICATIONS 3.1) Certificate of Recognition of Council on American -Islamic Relations (CAIR) — San Francisco Bay Area The City Council presented a certificate of recognition to the Council on American -Islamic Relations (CAIR) - San Francisco Bay Area. 3.2) Presentation of the World Polio Day Proclamation The City Council presented the World Polio Day proclamation to the Rotary Club of Dublin. 3.3) Public Comment Jeanine Gillengerten provided public comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 17, 2023 4 Shirley Lewandowski provided public comment. 4) CONSENT CALENDAR 4.1) Approved the October 3, 2023 Regular City Council Meeting Minutes. 4.2) Adopted Resolution No. 107-23 titled, "Approving an Addendum to the Mitigated Negative Declaration for the Iron Horse Nature Park and Open Space Project;" adopted Resolution No. 108-23 titled, "Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and Awarding a Contract to Goodfellow Bros. California, LLC for the Iron Horse Nature Park and Open Space - Phase 1 Project, CIP No. PK0422;" and approved the budget change. 4.3) Received notification of the City Engineer's receipt of the Final Maps for review for Tracts 8647, 8649, and 8650, Francis Ranch Neighborhoods 3, 5, and 6. 4.4) Waived the reading and adopted Ordinance No. 06-23 titled, "Amending the Zoning Map and Approving an Amended Planned Development Zoning District and Related Stage 1 and Stage 2 Development Plans for the Quarry Lane School." 4.5) Adopted Resolution No. 109-23 titled, "Authorizing the Filing of an Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating Assurances to Complete the Village Parkway Reconstruction and Complete Streets Project, CIP No. ST0323." 4.6) Adopted Resolution No. 110-23 titled, "Approving a Second Amendment to the Energy Savings Performance Contract with Willdan Energy Solutions for the Citywide Energy Improvements Project, CIP No. GI0121." 4.7) Received a report of payments issued from September 1, 2023 - September 30, 2023, totaling $6,125,063.78. On a motion by Vice Mayor McCorriston, seconded by Councilmember Qaadri, and by unanimous vote, the City Council adopted the Consent Calendar. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Michael McCorriston, Vice Mayor SECOND: Kashef Qaadri, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 5) WRITTEN COMMUNICATION -None. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING O CT O BER 17, 2023 5 6) PUBLIC HEARING 6.1) Downtown Dublin Preferred Vision Implementation General Plan and Downtown Dublin Specific Plan Amendments The City Council received a presentation regarding amendments to the General Plan and the Downtown Dublin Specific Plan to further implement the Downtown Dublin Preferred Vision approved by the City Council in 2019. Mayor Hernandez opened the Public Hearing. Tom Evans provided public comment. Jeanine Gillengerten provided public comment. Shirley Lewandowski provided public comment. Mayor Hernandez closed the Public Hearing. On a motion by Mayor Hernandez, seconded by Vice Mayor McCorriston, and by unanimous vote, the City Council continued the public hearing to a date uncertain. RESULT: MOTION PASSED [UNANIMOUS] MOVED BY: Melissa Hernandez, Mayor SECOND: Michael McCorriston, Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri Mayor Hernandez called for a recess at 9:02 PM. Mayor Hernandez resumed the meeting at 9:10 PM. 7) UNFINISHED BUSINESS 7.1) Community Facilities District Formation The City Council received a presentation regarding the initiation of proceedings to form a Community Facilities District at the East Ranch project location. Mayor Hernandez opened the public comment period. Upon receiving no public comment, Mayor Hernandez closed the public comment period. On a motion by Councilmember Josey, seconded by Councilmember Hu, and by a three -to - two vote, the City Council adopted Resolution No. 111-23 titled, "Declaring Intention to Form a Community Facilities District and Levy Special Taxes in the City of Dublin DUBLIN CITY COUNCIL MINUTES REGULAR MEETING O CT O BER 17, 2023 6 Community Facilities District No. 2023-1 (East Ranch) to Finance Certain Public Services and the Acquisition and Construction of Certain Public Facilities in and for such Community Facilities District," and Resolution No. 112 titled, "Declaring Intention to Incur Bonded Indebtedness to Finance the October 17, 2023 Dublin City Council Regular Meeting Agenda 6 Acquisition and Construction of Certain Public Facilities in and for City of Dublin Community Facilities District No. 2023-1 (East Ranch)." RESULT: ADOPTED [THREE TO TWO] MOVED BY: Jean Josey, Councilmember SECOND: Dr. Sherry Hu, Councilmember AYES: Hernandez, Josey, Hu NOES: McCorriston, Qaadri 8) NEW BUSINESS 8.1) MCE Corporation Economic Evaluation and Comparative Analysis The City Council received a report evaluating the City's costs over a five-year period for maintenance services provided by MCE Corporation. In addition, the report included a comparative analysis related to the maintenance services in neighboring jurisdictions of Brentwood, Pleasanton, and San Ramon. 9) OTHER BUSINESS The City Council and Staff provided brief information -only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council directed Staff to prepare a proclamation for Pancreatic Cancer Awareness Month. 10) ADJOURNMENT Mayor Hernandez adjourned the meeting at 9:57 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES REGULAR MEETING O CT O BER 17, 2023 7